How do I register?
Complete the required registrations forms and submit them to us. Completed registration forms are processed in the order in which they are received. We recommend registering early as our programs fill up quickly.
How soon can my child start?
It typically takes 3-5 business days to process completed paperwork and confirm enrollment for a child. During peak enrollment times (late spring and late summer), it can take up to 10 business days to confirm enrollment.
What ages do you accept?
We are licensed for ages 5-12. During the school year, school day care is for kindergarten through 5th grade. On school out days, winter break, and spring break, full day care is available for ages kindergarten through age 12. Campers who attend Summer Camp must be 5 by June 1st and enrolled in kindergarten for the fall. Our campers range in age from 5-12.
How does payment work?
We are excited to offer the safety, convenience and ease of Tuition Express™- an automated payment processing system that allows ontime tuition and fee payments to be made from your bank account. All payments are made through an Electronic Funds Transfer (EFT) through Tuition Express from the bank account you designate upon enrollment. Tuition Express offers convenient and secure electronic payments.
What are my payment options?
Payments are due in advance of care; on the first of every month for school year programs. A la carte programs (School Out Days, Spring Break and Summer Camp) are billed the Friday before the attendance week. Winter Break is billed the Friday before Winter Break Camp starts according to the date on the Program Calendar.
What is included in tuition?
Our program is all inclusive. Your tuition covers the cost of all snacks, program materials, Club Exploration sessions, special onsite workshops, guest speakers, field trips, field trip transportation, sunscreen, and the like. All you do is pack a lunch on full day program sessions!
Is financial assistance available?
Financial Assistance is available to families who qualify through the Club K After School Zone Scholarship Fund.
Do you allow part time schedules?
Yes, we allow part time schedules. We consider a part time schedule 3 days per week or less.
I only need care for an hour? Do you have an hourly rate?
We do not offer an hourly rate. Our rates are structured by the enrollment space reserved rather than the amount of time used.
How can I learn more about your schools including tuition rates?
I’m ready to enroll. What should I do?
What qualifications do your staff have?
Most of our staff have college degrees or are pursuing degrees. Currently, over 69% of our staff possess an Associate’s, Bachelor’s, or Master’s degree and 14.5% have some college or a degree in progress. All staff have a desire to work with children and youth are certified in First Aid and CPR, have a food handler’s certificate, and participate in more than 60 hours of professional development each year.
What kind of background checks do you do on your staff?
All new staff prior to starting work are required to pass a background check that includes submitting fingerprints to the State of Oregon for a criminal background check. Additionally, all staff must maintain enrollment in the Office of Child Care’s Central Background Registry in order to be employed. In addition, each potential staff member is screened carefully and participates in an extensive interview process. We require and check references.
Do you accept DHS?
We do! If you have a subsidy from DHS, please provide us with written documentation from your caseworker letting us know how many hours you are authorized for each month, what your parent co-pay fee is, and the start date of your subsidy. We need this prior to enrollment along with your registration paperwork in order to set up your billing correctly. If there is a gap between your parent co-pay, our rates, and what DHS pays, you are responsible for paying the difference. You can apply for financial assistance through the Club K After School Zone Scholarship fund to help bridge the gap.
What is your staff/student ratio?
We follow the Oregon Office of Child Care’s student to staff ratio of 15:1. In most of our programs, our ratios are much lower. For example, with a program size of 45, there would be a minimum of four staff members, bringing the ratio down to 11:1.
What is your policy regarding disciplining children?
We create an environment that supports age-appropriate choices within consistent boundaries. We provide a program schedule and activities that give students opportunities for positive and respectful interactions with adults and peers. Helping students understand the consequences of their behavior and the impact of their actions on others is a crucial part of childhood. We offer an environment that assists students in interacting effectively with each other; balancing personal needs and rights with the rights of others.
Students at Club K After School Zone are guided to make appropriate choices throughout their day with us. Students are presented with positive models of acceptable behavior, never punishment. Staff use appropriate guidance techniques and constructive solution strategies. It is understood that conflict is a natural and normal part of life and staff assist students in choosing acceptable ways to manage their emotions and resolve issues.
Guidance techniques that Club K staff are trained in and practice on site include, but are not limited to; modeling and reinforcing appropriate behavior; maintaining consistent supervision; guiding appropriate self-expression; being aware of individual student needs and abilities; providing interesting, challenging and age-appropriate activities and environments; setting clear expectations; encouraging and facilitating problem solving and conflict resolution.
What days are you closed?
Our program calendar lists the days our program is closed and varies somewhat year to year depending on when holidays fall in the week and individual school district scheduling.
We are closed the following days:
New Year’s Day
Martin Luther King Jr. Day
The week before Labor Day
Friday after Thanksgiving
Club K follows the school district’s published holiday schedule for closure dates. Generally, when one of the above listed holidays falls on a Sunday, it will be observed the following Monday. Likewise, if the holiday falls on a Saturday, it will be observed the preceding Friday. Club K is closed the week before Labor Day for staff professional development and site setup in some districts.
In addition, we may close or close early on New Year’s Eve. See Club K’s program calendar for specific information regarding the program year. School locations are combined during school breaks, and summer camp. Locations may be combined for operational efficiencies at the sole discretion of company management or at school district request.
What is your policy regarding illness?
Club K After School Zone is not equipped to care for ill students. For their safety and the safety of others we require that all sick students be picked up within one hour of a parent or guardian being called. Any student who is too sick to go outside or attend school is too sick to attend the program.
If a student becomes ill while in the program, a parent or guardian will be contacted. Students must be symptom free for 24 hours before returning to the program.
Will you administer medication?
Yes, we will dispense prescription medication, sunscreen, and over-the-counter medicine with written authorization from the student’s physician and a parent or guardian. A pharmacy label on prescribed medication with your child’s name is considered physician’s consent. Non-prescription drugs and medications, which are not labeled with age appropriate dosages, require a physician’s written authorization, the parent’s written consent, and the medication labeled with the student’s name, date and dosage.
We require a completed Permission to Administer Medication Form in order to administer medication to your child; forms are available at your child’s Club K site. Medications must be in original containers. We cannot administer any medication that has expired. Prescription medication must be accompanied by the doctor’s dosage instructions. We administer prescribed medications according to the dosage and time set forth in the prescription.
How much notice is required to cancel my child’s enrollment in Club K?
To cancel enrollment, a signed Information Update Form must be submitted to the Club K Main Office by the 3rd of the month to end care at the end of that month. Cancellations received after the 3rd will go into effect at the end of the following month.